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Acceptance Criteria

The explicit, agreed-upon conditions that must be satisfied before a deliverable can be formally approved and accepted.

Key Points

  • Clear, measurable, and testable conditions that define when a deliverable is “done.”
  • Agreed with key stakeholders and documented in the requirements and scope baseline.
  • Provide the objective basis for approval during Validate Scope via inspection, testing, or review.
  • Must be unambiguous and linked to specific requirements to prevent disputes and rework.

Example

For a CRM data migration deliverable: at least 99.5% of records match the legacy system, zero critical defects remain, a reconciliation report is approved by Finance, and Sales Operations signs off on user acceptance testing.

PMP Example Question

Which item defines the objective pass/fail conditions used to approve a project deliverable?

  1. Acceptance criteria
  2. Project charter
  3. Work breakdown structure
  4. Risk register

Correct Answer: A — Acceptance criteria

Explanation: Acceptance criteria specify measurable conditions for approval. The project charter authorizes the project, the WBS decomposes scope, and the risk register tracks risks.

Leadership for Project Managers Course

Lead with clarity, confidence, and real impact. This Leadership for Project Managers course turns day-to-day challenges—unclear priorities, tough stakeholders, and cross-functional friction—into opportunities to guide teams and deliver outcomes that matter.

You’ll learn practical leadership skills tailored to project realities: setting direction without overcontrol, creating alignment across functions, and building commitment even when authority is limited. We go beyond theory with tools you can use immediately—one-sentence visioning, stakeholder influence maps, decision framing, and feedback scripts that actually land.

Expect hands-on frameworks, real-world examples, and guided practice to prepare for tough moments—executive readouts, resistance from stakeholders, and high-stakes negotiations. Downloadable templates and checklists keep everything actionable when the pace gets intense.

Ready to influence without waiting for a bigger title? Join a community of ambitious PMs, sharpen your edge, and deliver with purpose—project after project.



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